Recruitment & ATS

Streamline your school or trust’s entire

end-to-end recruitment cycle from one central place.


Manage and monitor the status of all key recruitment processes, including post approvals, from one area. Enhance visibility and tracking over each vacancy and candidate school and trust wide, from initial post approval right through to onboarding.

Automatically update your website with open vacancies, configure your application forms, receive applications online, view status of applicants through the vacancy.



Easily convert your successful candidate to an employee. Information including experience, qualifications and ED&I details follow through to the employee record including what starter tasks are required and auto assign their key training courses*.

Every HR has in built, on screen, statistics that exports or displays key ED&I data on your candidates, applicants and employees, supporting your ED&I agenda as well as appropriate community representation within your organisation.

Analyse your ED&I statistics*

Key Module Benefits

Automate recruitment checks for mandatory requirements, like disability and gaps in employment.

View handy guides within our in-built Help Centre, e.g. shortlisting and interviewing guides

Posting jobs to your organisation website has never been easier with the automated display of open vacancies

Integrated SCR checks for your recruitment panel against Safer Recruitment Training requirement (KCSIE, 2018)

Seamlessly convert your candidate into an employee with their data - no double keying here!

Build your own contract and offer documents with our easy-to-use 'mail merge' template builder.

How it Works

Digitalise the vacancy approval process

Submit electronic forms to your approvers who can accept or reject vacancies from anywhere, at any time. Visibility over all vacancies across MATs, especially, is enhanced.

Customise a range of pre-existing templates, like application forms, then upload to your organisation's website in just a few clicks.

Enhance and refine the roles your organisation is recruiting for whilst ensuring that applicants apply in line with relevant legislation, like KCSIE guidance.

Automate application form screening to prevent incompletions

Assign 'mandatory' labels to essential fields, like declarations, saving you time otherwise spent manually checking for holes in information. Our module can also identify gaps in employment, missing signatures, and prevents the upload of an application where current or recent employer data is missing.

Ensure applicants' awareness of essential information for a smoother interview process

Candidates take responsibility for uploading necessary documents, like ID, Right to Work, and Qualifications to their applicant portal prior to interview. This helps to lessen the burden of administrative tasks whilst highlighting candidates' commitment to the recruitment process.

Compare and match person specifications to applicant qualifications

Compare key attributes within an application, like essential qualifications, against your person specification to allow for efficient shortlisting.

Straight-forward visual tracking and anonymous application retrieval

Filter vacancies by name, type, and progress to determine the different stages they are at. When shortlisting, applications and supporting documents are anonymised before being printed in bulk.

Communicate with your candidates with the in-built messaging tool

Whether providing interview feedback or offering a position, quickly send and receive secure messages from candidates that can be centrally viewed from your main Every dashboard.

Enhance the onboarding process

Make the offer and distribute supporting documents and onboarding packs in just a few clicks! Automate the population of required information, like bank details, straight into the new starter's employee self-service employee portal for effective and accurate onboarding.

Our HR software is modular.

That means you can start with 1 or 2 modules and grow into the system as your school or trust’s needs evolve.

Take a look at some of the other modules available in Every HR!