Business management

Whether you're a small special school or a multi academy trust with over 50 schools, Every has something to offer you. With modules that manage the key areas of school operations, we've got it all covered. Business Management is ideal for managing contracts, compliance and issues. If you're a single school, get organised with everything in one place and if you're a trust, there's a dedicated dashboard that provides you with transparency across all your schools.

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Activities & Compliance

Manage all your compliance tasks, risk assessments and policy reviews. The summary dashboard provides a three month horizon and with the weekly automated alerts you'll be hard pressed to miss anything. Also, in a click of button you can download reports for inspectors and governor meetings.

Contracts Register

Simply record the start, end and notice dates to create a notifications list of the key dates. You can upload your contract documents so everything's in one place. Quickly create a payment profile that's useful for budgeting and automated alerts give you ample time to serve notice and avoid roll overs.

Issues & Helpdesk

Reduce those unproductive corridor interruptions with a simple logging screen for teachers and support staff. Key staff receive automated alerts depending on the type of issue logged and the automated audit trail tracks the response so everyone knows how the issue is being progressed. A record of historic issues is useful for trending, identifying those repetitive, disruptive problems.

Asset management

Whether it’s keeping track of furniture, IT equipment or gym equipment, we know asset management can be a bit of a chore. Our system doesn’t just give you an easier way to maintain your asset register; it forecasts your replacements, works out depreciation in seconds and creates reports for your disposals all at the click of a button. Replace those cumbersome spreadsheets with Every Asset Management.

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Move on from spreadsheets

Import your data from spreadsheets or another system using our simple MS Excel template. Attach photos, videos and other documents to your assets for easier identification. View value of assets held at different sites, or by different departments or by asset type.

Simpler auditting

Tag assets (you may even be able to use your existing tags) and use our App to monitor movements or add new assets on the go. There's no complicated device to get to grips with - simply scan your tagged assets from your smartphone or tablet. Move groups of assets to another department or location in seconds. Automated audit trail shows the lifecycle of assets from entry to disposal.

Alerts & Reports

The simple dashboard shows key information including upcoming replacements, asset counts and values. View and download additions and disposals reports for governors and auditors, depreciation reports for accounts and renewal reports for budgeting. Make more informed and timely decisions with Every Asset Management.

Good Estates Management for Schools

Capital Planning & Projects

The Capital planning & projects module is ideal for the strategic and operational planning of capital allocations, DFC and projects across your organisation.

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Condition data

Record condition related information in standard A-D, 1-4 format compliant with DfE/EFA standards.

Project Management

Create projects with milestones, funding sources, link condition data and other related property help desk items. Manage milestones and workflow processes for integration with finance practices.

Documents & Risk

Integrates with other Every modules including Documents for distributing key project documents, and link to a live risk register.

Policies and Document management

Easily distribute documents to your staff to be read and acknowledged. Ensure staff have the current policies, risk assessments or other documents. Staff have their own dashboard to view documents that need to be read and acknowledged. Automated reminders of documents that are approaching their review date.

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Version Control

Manage the versioning and approval of essential documents. Distribute the document to key approval members for comment prior to distribution.


Distribute documents to staff members individually or through groups. Keep a track of those documents that have been read and acknowledge by which staff member.


Ensure the correct document is up-to-date and is the current version in use. Publish key policies to the school website automatically. Easy to read dashboard on the distribution statistics of documents.

Policy Summary

Specialist, dedicated, education focused e-Learning

We have expanded our offering to include approximately 50 dedicated, education focused online training courses. Course lengths vary between 30 minutes to just over an hour and are broken down into easy to run sections with a test at the end. View which courses have been started, partially completed and fully completed. Set pass marks, assign specific courses to users and download certificates.

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Comprehensive course library

With over 50 dedicated courses we've got it covered. Available courses include Fire Awareness and Fire Warden training as well as Food Safety and Hygiene, First Aid and Safeguarding.

Bitesize courses in sections

Course lengths vary between 30 minutes to just over an hour. Courses are broken down into easy to run sections with a test at the end.

Reporting features with downloadable certificates

View which courses have been started, partially completed and fully completed. Set pass marks, assign specific courses to users and download certificates.

Request for quotes

Find new suppliers and get your three quotes without the hassle of unwanted sales calls. You could save thousands each year on everyday purchases and be confident that you've achieved best value for your school.

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Request in seconds

It's simple - enter what you need a quote for, how many and when. Sit back and let the system do the rest. Your request is broadcast to our national supplier database whilst you remain anonymous so you don't have to worry about fielding numerous sales calls. You can even message the suppliers (anonymously if you like) with questions and view details of their quotes online. Don't feel bad about saying 'thanks, but no thanks' either; you can just click a button to notify the unsuccessful suppliers anonymously.

Audit & best value

With each supplier quote recorded you can benchmark your current provider to be sure you're getting best value. As an Every customer you also get access to unique deals offered by suppliers. With your requests all in one place you can quickly see if new quotes are higher or lower than previous purchases.

National database of suppliers

Every has the largest database of education suppliers and with schools uploading, reviewing and sharing their suppliers every week you can be sure you have access to the most relevant and up to date register. Search for suppliers by name or trade and view other school reviews.

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