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EVERY PRODUCTS AND SERVICES

Trust Compliance Manager

Many MATs we work with used to spend days producing spreadsheets that assessed the state of compliance across their schools. Now, with our real-time RAG rated dashboard, this takes seconds! End-to-end compliance tracking is only available from Every. Schools are using our simple smartphone Apps to complete tasks whilst the Trust compliance officer is viewing the state of compliance, in real-time, across a broad cross-section of areas from HR, through to H&S and Governance.

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Distribute Activities

Using the Compliance Manager you are able to distribute activities across to all your schools enabling implementation of the Every system across multiple schools within minutes.

Increased Transparency

It will also help you identify where you might need to allocate extra resources and which schools are excelling within your trust.

Trust-Wide Standards

Every Compliance Manager enables you to set your compliance standards at Trust level.

Good Estates Management for Schools
Good Estates Management for Schools

Business management

Whether you're a small special school or a multi academy trust with over 50 schools, Every has something to offer you. With modules that manage the key areas of school operations, we've got it all covered. Business Management is ideal for managing contracts, compliance and issues. If you're a single school, get organised with everything in one place and if you're a trust, there's a dedicated dashboard that provides you with transparency across all your schools.

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Activities & Compliance

Manage all your compliance tasks, risk assessments and policy reviews. The summary dashboard provides a three month horizon and with the weekly automated alerts you'll be hard pressed to miss anything. Also, in a click of button you can download reports for inspectors and governor meetings.

Contracts Register

Simply record the start, end and notice dates to create a notifications list of the key dates. You can upload your contract documents so everything's in one place. Quickly create a payment profile that's useful for budgeting and automated alerts give you ample time to serve notice and avoid roll overs.

Issues & Helpdesk

Reduce those unproductive corridor interruptions with a simple logging screen for teachers and support staff. Key staff receive automated alerts depending on the type of issue logged and the automated audit trail tracks the response so everyone knows how the issue is being progressed. A record of historic issues is useful for trending, identifying those repetitive, disruptive problems.

Asset management

Whether it’s keeping track of furniture, IT equipment or gym equipment, we know asset management can be a bit of a chore. Our system doesn’t just give you an easier way to maintain your asset register; it forecasts your replacements, works out depreciation in seconds and creates reports for your disposals all at the click of a button. Replace those cumbersome spreadsheets with Every Asset Management.

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Move on from spreadsheets

Import your data from spreadsheets or another system using our simple MS Excel template. Attach photos, videos and other documents to your assets for easier identification. View value of assets held at different sites, or by different departments or by asset type.

Simpler auditting

Tag assets (you may even be able to use your existing tags) and use our App to monitor movements or add new assets on the go. There's no complicated device to get to grips with - simply scan your tagged assets from your smartphone or tablet. Move groups of assets to another department or location in seconds. Automated audit trail shows the lifecycle of assets from entry to disposal.

Alerts & Reports

The simple dashboard shows key information including upcoming replacements, asset counts and values. View and download additions and disposals reports for governors and auditors, depreciation reports for accounts and renewal reports for budgeting. Make more informed and timely decisions with Every Asset Management.

Good Estates Management for Schools
Good Estates Management for Schools

Capital Planning & Projects

Supporting the DfE strategy of Good Estates Management for Schools, the Capital planning & projects module is ideal for the strategic and operational planning of capital allocations, DFC and projects across your organisation.

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Condition data

Record condition related information in standard A-D, 1-4 format compliant with DfE/EFA standards.

Project Management

Create projects with milestones, funding sources, link condition data and other related property help desk items. Manage milestones and workflow processes for integration with finance practices.

Documents & Risk

Integrates with other Every modules including Documents for distributing key project documents, and link to a live risk register.

Policies and Document management

Easily distribute documents to your staff to be read and acknowledged. Ensure staff have the current policies, risk assessments or other documents. Staff have their own dashboard to view documents that need to be read and acknowledged. Automated reminders of documents that are approaching their review date.

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Version Control

Manage the versioning and approval of essential documents. Distribute the document to key approval members for comment prior to distribution.

Auditing

Distribute documents to staff members individually or through groups. Keep a track of those documents that have been read and acknowledge by which staff member.

Compliance

Ensure the correct document is up-to-date and is the current version in use. Publish key policies to the school website automatically. Easy to read dashboard on the distribution statistics of documents.

Good Estates Management for Schools
Good Estates Management for Schools

E-LEARNING

We have expanded our offering to include approximately 50 dedicated, education focused online training courses. Course lengths vary between 30 minutes to just over an hour and are broken down into easy to run sections with a test at the end. View which courses have been started, partially completed and fully completed. Set pass marks, assign specific courses to users and download certificates.

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Comprehensive course library

With over 50 dedicated courses we've got it covered. Available courses include Fire Awareness and Fire Warden training as well as Food Safety and Hygiene, First Aid and Safeguarding.

Bitesize courses in sections

Course lengths vary between 30 minutes to just over an hour. Courses are broken down into easy to run sections with a test at the end.

Reporting features with downloadable certificates

View which courses have been started, partially completed and fully completed. Set pass marks, assign specific courses to users and download certificates.

Incident Reporting

As an optional module of the Every Compliance Management solution, Incident and accident reporting is an easy to use, online system that simplifies and improves the procedures for reporting incidents and accidents.

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HELPS WITH COMPLIANCE

Incident reporting that complies with DfE, Ofsted and legal requirements for recording incidents as well as assisting with RIDDOR submissions.

AUTOMATED ALERTS

Receive an alert automatically, by email, when an incident of a particular severity is recorded.

TREND ANALYSIS

Preempt and intervene more effectively by viewing trends in recorded incidents that may lead to more significant events.

Good Estates Management for Schools
Good Estates Management for Schools

RISK MANAGEMENT

The Risk management module is now available and allows the user to record, assess, manage, and report on strategic and operational risk across your organisation. Every provides a single integrated tool that allows operational tasks to automatically update the status of the risk, i.e. a user can update a task on the smartphone app and the corresponding risk is automatically updated.

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TEMPLATE LIBRARY

Select from a library of pre populated risks applicable to the education sector. Create risks unique to your organisation.

ASSESSING AND SCORING

Use standard risk scoring algorithm to calculate the risk pre and post control.

MANAGE AND REPORT

Assign tasks to risk owners and associated stakeholders and report on progress.