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EVERY is trusted by thousands of education establishments

Some of the most prestigious establishments in the country use Every. As a method of effectively organising your establishment, Every is proven to work every time. The system is specifically designed to be user-friendly so that every user in your organisation can get the best out of it. It also means that the central compliance team can provide effective oversight and support without an army of officers.

You can be reassured your team are keeping on top of their compliance, assets, maintenance and procurement with Every.

Compliance manager

Central Compliance Management

All departments in your establishment can achieve results with Every Compliance Management. We provide your team with central oversight whilst responsibilities are made simpler within your departments. Set compliance categories and tasks centrally, push tasks to each building and quickly see those that are excelling and which may need support with the Every RAG dashboard. Whether you're managing a modest college or large university, Every Compliance Management provides you with the ability to embed consistent and sustainable working practices, have central compliance oversight and manage all your operational commitments across multiple sites.

Policy & Document Management

Easily distribute documents to your staff to be read and acknowledged. Ensure staff have the current policies, risk assessments or other documents. Staff have their own dashboard to view documents that need to be read and acknowledged. Automated reminders of documents that are approaching their review date.

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Version Control

Manage the versioning and approval of essential documents. Distribute the document to key approval members for comment prior to distribution.

Auditing

Distribute documents to staff members individually or through groups. Keep a track of those documents that have been read and acknowledge by which staff member.

Compliance

Ensure the correct document is up-to-date and is the current version in use. Publish key policies to your website automatically. Easy to read dashboard on the distribution statistics of documents.

Business management

All departments and sites in your establishment can achieve results with Every Business Management. We provide your central team with central oversight whilst responsibilities are made simpler. See which areas of compliance are excelling and which may need support with the Every central dashboard. Whether you're managing a modest college or large university, Every Business Management provides you with the ability to embed consistent working practices, have central compliance oversight and manage all your contracts and maintenance across multiple sites.

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Activities & Compliance

Manage all your compliance tasks, risk assessments and policy reviews. The summary dashboard provides a three month horizon and with the weekly automated alerts you'll be hard pressed to miss anything. Also, in a click of button you can download reports for inspectors and governor meetings.

Contracts Register

Simply record the start, end and notice dates to create a notifications list of the key dates. You can upload your contract documents so everything's in one place. Quickly create a payment profile that's useful for budgeting and automated alerts give you ample time to serve notice and avoid roll overs.

Issues & Helpdesk

Reduce those unproductive corridor interruptions with a simple logging screen for teachers and support staff. Key staff receive automated alerts depending on the type of issue logged and the automated audit trail tracks the response so everyone knows how the issue is being progressed. A record of historic issues is useful for trending, identifying those repetitive, disruptive problems.

Asset management

Whether it’s keeping track of furniture, IT equipment or gym equipment, we know asset management can be a bit of a chore. Our system doesn’t just give you an easier way to maintain your asset register; it forecasts your replacements, works out depreciation in seconds and creates reports for your disposals all at the click of a button. Replace those cumbersome spreadsheets with Every Asset Management.

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Move on from spreadsheets

Import your data from spreadsheets or another system using our simple MS Excel template. Attach photos, videos and other documents to your assets for easier identification. View value of assets held at different sites, or by different departments or by asset type.

Simpler auditing

Tag assets (you may even be able to use your existing tags) and use our App to monitor movements or add new assets on the go. There's no complicated device to get to grips with - simply scan your tagged assets from your smartphone or tablet. Move groups of assets to another department or location in seconds. Automated audit trail shows the lifecycle of assets from entry to disposal.

Alerts & Reports

The simple dashboard shows key information including upcoming replacements, asset counts and values. View and download additions and disposals reports for governors and auditors, depreciation reports for accounts and renewal reports for budgeting. Make more informed and timely decisions with Every Asset Management.

Good Estates Management for Schools

E-LEARNING

We have expanded our offering to include approximately 50 dedicated, education focused online training courses. Course lengths vary between 30 minutes to just over an hour and are broken down into easy to run sections with a test at the end. View which courses have been started, partially completed and fully completed. Set pass marks, assign specific courses to users and download certificates.

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Comprehensive course library

With over 50 dedicated courses we've got it covered. Available courses include Fire Awareness and Fire Warden training as well as Food Safety and Hygiene, First Aid and Safeguarding.

Bitesize courses in sections

Course lengths vary between 30 minutes to just over an hour. Courses are broken down into easy to run sections with a test at the end.

Reporting features with downloadable certificates

View which courses have been started, partially completed and fully completed. Set pass marks, assign specific courses to users and download certificates.

Incident Reporting

As an optional module of the Every Compliance Management solution, Incident and accident reporting is an easy to use, online system that simplifies and improves the procedures for reporting incidents and accidents.

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HELPS WITH COMPLIANCE

Incident reporting that complies with DfE, Ofsted and legal requirements for recording incidents as well as assisting with RIDDOR submissions.

AUTOMATED ALERTS

Receive an alert automatically, by email, when an incident of a particular severity is recorded.

TREND ANALYSIS

Preempt and intervene more effectively by viewing trends in recorded incidents that may lead to more significant events.

Good Estates Management for Schools
Good Estates Management for Schools

RISK MANAGEMENT

The Risk management module is now available and allows the user to record, assess, manage, and report on strategic and operational risk across your organisation. Every provides a single integrated tool that allows operational tasks to automatically update the status of the risk, i.e. a user can update a task on the smartphone app and the corresponding risk is automatically updated.

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TEMPLATE LIBRARY

Select from a library of pre populated risks applicable to the education sector. Create risks unique to your organisation.

ASSESSING AND SCORING

Use standard risk scoring algorithm to calculate the risk pre and post control.

MANAGE AND REPORT

Assign tasks to risk owners and associated stakeholders and report on progress.

Everyone benefits with Every...

Whether you're a small college or a large educational establishment the Every system has something to offer you. Every has modules that cover the key areas of operational management. Business Management includes modules for managing contracts, compliance and issues. Asset Management helps you keep on top of your assets and plan for replacement kit or reduce your insurance premiums. Request for Quotes is all about getting best value from competing suppliers in a very short time for minimal effort.

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Organisational wide view

The user has a dashboard view of all the areas in the establishment with key summaries for each which helps to identify the areas that need support sooner. It also helps ensure consistency in working practices and the system helps with automated weekly email alerts for key officers. The system helps leverage economies of scale by converging disparate contracts, reduces insurance costs with up to date asset registers. The system also allows you to record condition data for support capital bids and the effective allocation of funds.

Business Manager/Facilities Manager

The Every systems were designed with the user in mind. It’s all about making your busy day easier and noticeably improving results. Your role encompasses so much, from finance to facilities. With a three-month horizon of upcoming activities, email reminders and alerts when issues have been assigned or updated, you stay in control. Your team know what they’re doing and when they’re doing it, allowing you to focus your limited time on more important things. Certificates, photos, quotes, supplier contacts can all be uploaded, stored and accessed whenever you need them. As well as this, prove your capability to heads, governors and inspectors with instant reports on everything from reactive maintenance to your contracts expenditure.

Site teams

Often the unsung heroes, a lot of the work site staff carry out is invisible but with Every the profile of the site team is raised and enhanced. Reduce those inconvenient corridor conversations by viewing all issues that have been logged in one place, making it easy to prioritise jobs. Add notes or a photo to let your colleagues know what was done and when. No job is forgotten with automated alerts means you don't miss anything. Don’t use a computer? No problem. Lists of daily or weekly jobs allocated to you can be printed for you to tick off and your office team can update the system in minutes. Site managers say is buys them more time on jobs, priceless!

Teachers

Teachers are focussed, rightly, on the classroom so sending a pupil out of class to report a problem to the Business Manager, or grabbing the one of the site team in a corridor, or remembering to write in the log book in the staffroom isn't an efficient way of logging a problem. With Every a teacher can log the problem from the classroom in seconds either on their computer or a mobile device. Teachers, if they wish, can receive alerts on their issues so they're kept in the loop.

Head teachers/principals

We know that you would rather be focusing on quality teaching and learning in your establishment, not premises and operational management. Helping your support staff to manage things better can make all the difference to their and your working day. Empower and support your business manager and site staff with Every. It offers the reassurance and oversight whilst enabling you to delegate easily to your support team. As head teacher, you can log-in whenever you need, accessing key information from home, work or from your mobile device. We believe that a great learning environment leads to better opportunities for children.

Governors/Trustees

Governors and Trustees are increasingly responsible for the overall effectiveness of the establishment including the Health & Safety aspects. With Every, Governors and Trustees can be reassured that the fundamentals of the organisations operations are well run with evidence their compliance and management of risk along with the financial management of maintenance. Easy to produce reports, in a consistent format, make it easier for governors and trustees to see progress on compliance tasks, recurring problems that may require capital investment, or a list of quotes from the Request for Quotes module for a large purchase.

Try Every for FREE

No catch, no need to opt-out, just the opportunity to use the system with no obligation, and see if it can help you. There's live online support, downloadable guides and you'll have your own support consultant ready to assist you. At the end of the trial, your access will simply expire if you decide not to join our online community of thousands of customers.

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